Getting Started
Open IRIS is a free non-commercial platform to enable research resource discovery and sharing for researchers within, and across labs and organizations. It is also a collection of tools and best practices for resource management and optimization, as well as facilitating collaboration and resource sharing.
Registering as a user is simple. Simply click on the "Sign in / Register" on the top of the main portal. When you sign in you will see either public resources or resources you have been granted permission to see. All features in the system are free to use and Open IRIS is a non-commercial project.
If your organization is using Open IRIS already more than likely your group is already registered. If not, during the registration process you can create a group. If you have already registered or would like to create another group, then you can create the group under the "Browse" tab, and then under "Groups" select "Register Group". Your group will be tied to the organization you are registered under and you will be the first administrator for the new group.
Once you are registered you can create a "resource provider" for your lab or facility. This is found under "Browse" tab, and then under "Providers" select "NEW PROVIDER". Complete the form and affiliate with the organizations that you would like this resource provider to be associated with, which can be one or more organizations. You will be the first administrator of this new resource provider.
Often times your organization may already exist and you will be automatically associated with it. If not, the organization will usually be registered via the normal user registration process. If you would like to register another organization at a later time this can be done under the "Browse" tab, and then under "Organizations" select "New Organization". By default you will not be the administrator of the organization, as the administrator can administer all users and groups of the organization. If you would like to be the administrator of the organization then contact iris@science-it.ch and this will be granted if your role within the organization requires this level of access.
The help information for the system is continually being extended, it can be found here. The effort to extend the help information is a collaborative project with users and partners of the system and people are welcome to participate. As well you can submit requests for help via the “Feedback” button found on all pages on the right hand side.
Open IRIS is an ambitious collaborative project to facilitate the discovery and sharing of research resources. The platform is free to use, but it is supported by the collaborative effort of the partner organizations. The partners of the platform drive the direction of the development of the platform and define its priorities, as well as benefitting from a higher level of support in using the platform. The partnership covers the entire organization and to initiate a contact please use the “Join Us” button found in the upper right hand side of the main login page.
As a user or a partner you can contribute to help improve Open IRIS. You can do this by using the “Feedback” button found on right hand side of all pages to provide feedback and suggestions. Contributions can also be made in the form or helping improve the documentation and with development. Use the “Contact” button on the main login page to find out further information.

1.0 OUR CORE BELIEFS REGARDING USER PRIVACY AND DATA PROTECTION

  • User privacy and data protection are fundamental rights
  • We have a responsibility to protect user data
  • Data is a liability, it should only be collected and processed only when absolutely necessary
  • Personal data is NOT sold, rented, or distributed
  • The data in the system belongs to those offering services via the platform

2.0 RELEVANT LEGISLATION

This website is designed to comply with the following national and international legislation with regards to data protection and user privacy:
This site’s compliance with the above legislation, all of which are stringent in nature, means that this site is likely compliant with the data protection and user privacy legislation set out by many other countries and territories as well. If you are unsure about whether this site is compliant with your own country of residences’ specific data protection and user privacy legislation you should contact our data protection officer (details of whom can be found in section 9.0) for clarification.

3.0 PERSONAL INFORMATION THAT THIS WEBSITE COLLECTS AND WHY WE COLLECT IT

This website collects and uses personal information for the following reasons:

3.1 Site visitation tracking

Like most websites, this site uses Google Analytics to track user interaction. We use this data to determine the number of people using our site, to better understand how they find and use our web pages and to see their journey through the website. Although Google Analytics records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. Google Analytics also records your computer’s IP address which could be used to personally identify you but Google do not grant us access to this. We consider Google to be a third party data processor (see section 6.0 below). Google Analytics makes use of cookies, details of which can be found on Google’s developer guides. FYI our website uses the analytics.js implementation of GA. Disabling cookies on your internet browser will stop GA from tracking any part of your visit to pages within this website.

3.2 Contact forms and email links

Should you choose to contact us using the contact form via our “CONTACT” button on the main site or an email link like, none of the data that you supply will be stored by this website or passed to / be processed by any of the third party data processors defined in section 6.0. Instead the data will be collated into an email and sent to us over the Simple Mail Transfer Protocol (SMTP). The SMTP servers are protected by TLS (sometimes known as SSL) meaning that the email content is encrypted using SHA-2, 256-bit cryptography before being sent across the internet. The email content is then decrypted by our local computers and devices.

3.3 GÉANT Data Protection

Your personal data will be protected according to the Code of Conduct for Service Providers, a common standard for the research and higher education sector to protect your privacy. GÉANT Data Protection Code of Conduct: http://www.geant.net/uri/dataprotection-code-of-conduct/v1

4.0 HOW WE STORE YOUR PERSONAL INFORMATION

If you submit data on this website some personal information will be stored within this website’s database. This data is currently stored in an identifiable fashion. In the near future we aim to change the storage of this data to a pseudonymous fashion meaning that the data would require additional processing using a separately stored ‘key’ before it could be used to identify an individual. Pseudonymisation is a recent requirement of the GDPR which many web application developers are currently working to fully implement. We are committed to keeping it as a high priority and will implement it on this website as soon as we are able to.

5.0 ABOUT THIS WEBSITE’S SERVER

This website is hosted by RapidSwitch within a UK data center located in London. Some of the data center’s more notable security features are as follows:
  • 24 x 7 x 365 manned security & monitoring
  • smart card access policies
  • internal and external CCTV systems
  • security breach alarms
Full details of RapidSwitch’s data center can be found here.

6.0 OUR THIRD PARTY DATA PROCESSORS

We use a number of third parties to process personal data on our behalf. These third parties have been carefully chosen and all of them comply with the legislation set out in section 2.0. All 3 of these third parties are based in the USA and are EU-U.S Privacy Shield compliant.

7.0 DATA BREACHES

We will report any unlawful data breach of this website’s database or the database(s) of any of our third party data processors to any and all relevant persons and authorities within 72 hours of the breach being detected if it is apparent that personal data stored in an identifiable manner has been stolen.

8.0 CHANGES TO OUR PRIVACY POLICY

This privacy policy may change from time to time in-line with legislation or industry developments. We will not explicitly inform our clients or website users of these changes. Instead, we recommend that you check this page occasionally for any policy changes. Specific policy changes and updates are mentioned in the change log below.